How to work with Zoom in Canvas

!! WARNING !!

  • Students are notified IMMEDIATELY of every meeting, cancellation, or edit.  Make your plan for meetings and check carefully before scheduling them to avoid spamming your students with notifications
  • Do not schedule meetings via the LTI in cross-listed (merged) courses. Students are notified  of meetings for all sections, not just their own.  This has caused a lot of confusion. Schedule via Zoom and post the schedule and link for each section in your course.

Scheduling Meetings

  1. Click on the Zoom link in the course navigation menu. (If this is your first time using the Zoom tool in Canvas you will be prompted to authorize your account.)
    zoom meeting manager screenshot
  2. Click on the Schedule a Meeting button
  3. Fill out the meeting settings. 
    • Topic: Provide a title for this session. Include the course name and what the session is for (e.g lecture/lab/office hours/etc sessions). 
    • When: Set the date and time for your session.
    • Duration: Set the approximate duration for the Zoom meeting. This setting is only used to create the associated Canvas Calendar entry; it does not limit the length of the meeting.
    • Recurring meeting: Use this setting if you are scheduling an event that repeats (e.g. scheduling all of your class lecture meetings at once).  You can schedule meetings that recur daily, weekly or bi-weekly.
    • Video Host/Participant:This setting controls whether a person's video will be turned on as they enter your meeting.  The user can still chose to turn on/off their video after they are in your meeting.
    • Meeting Options Recommendations: 
      • Require meeting password: Password is required but you may edit and create one specifically for your course.
      • We recommend NOT selecting Use Personal Meeting ID.
      • If you'd like automatic recordings of the meeting, select Record the meeting automatically and save the recording in the cloud. 
  4. Click Save. You will now see the conference appear under 'Upcoming Meetings' 

Accessing Recordings

  1. Click on the Zoom link in the course navigation menu
  2. Click on the Cloud Recordings tab
    screenshot of zoom cloud recording tab

  3. Find the recording you want in the list of recordings. Click on the recording title.
    screenshot of zoom recordings list

  4. Click on the play button of the recording. It will open in a new tab in your browser. 
  5. A password is required to access the recording:
    screenshot of where to access zoom recording password
    1. Go back to Canvas and look below the recording. You will now see a Password field below the recording.
    2. Click on the eye icon to reveal the password. 
    3. You can highlight and then copy (ctrl/cmd + C) the password.
    4. Paste the password into the Password field and click Access Recording.